Americans average 2.5 hours of leisure time on the average workday. If that doesn’t seem like much, it isn’t, though in theory, you should get more free time on the weekends. For a youth sports league director, free time can quickly evaporate even on Saturdays and Sundays—and not just because many leagues have games on Saturdays. The administrative duties required to run a league takes hours upon hours, which volunteer directors are usually happy to spend but also wish weren’t so long.Scheduling is one area that consumes an inordinate amount of admins’ time and resources. Juggling multiple age divisions, dozens of teams, and an array of venues could scare off average mathematicians, yet league directors tackle such projects every season. An automated league schedule maker tool offers a means to eliminate most of the hours—and stress—admins deal with in creating a calendar for their organizations. Here are four ways such a tool helps:
1. NO-HASSLE SCHEDULING
As already mentioned, assembling a schedule for possibly more than a hundred teams across various divisions is a challenge, especially for sports and leagues with both boys’ and girls’ divisions such as soccer or basketball. Spreadsheets can help keep track of everything, but mostly, directors must solve this enormous scheduling puzzle one game at a time. A league schedule maker tool gives admins a break by computing schedules in a fraction of the time. Simply enter the parameters (e.g., dates, age groups, gender, teams, locations, officials, and so on) and the online league management software does the rest.
2. AUTOMATIC UPDATES TO TEAM SCHEDULES
When a league schedule maker tool compiles your slate, a master schedule is created online. The software takes this a step further by automatically applying the newly created schedule to overall calendars and appropriate division and team webpages. This is a great time-saving feature—a giant step ahead of homegrown websites in which you must manually enter (and update) each schedule. Coaches and parents can easily access their team’s slates and even get maps to the fields or courts their games are at. Moreover, any updates that must be made throughout the season are also instantly applied—one quick change results in a league-wide update with virtually no work on your part.
3. AUTOMATED STANDINGS
Online schedules created with league management software are tied into game results. Once a game is completed and the score entered, each applicable schedule is automatically updated with the result. Standings are updated as well. Furthermore, if the live statkeeping feature, found on the best platforms, is being used, those schedules and standings will be updated as soon as the game is over, without any additional work from you, coaches, or officials. The websites of professional leagues and sports networks have enjoyed this capability for years; now, your youth league can benefit from it as well.
4. INSTANT NOTIFICATIONS
Rainouts are a fact of life in baseball, and weather and field conditions can throw off schedules for other outdoor sports. Gyms get double-booked or face other circumstances that cause rescheduling. And sometimes, teams simply ask for a time change to accommodate coach absences or overlapping games (e.g., a team can’t play a doubleheader in back-to-back time slots if the fields for each game are miles apart). A league schedule maker tool can’t always anticipate these events, but it can help you when you must make a change. One setting that saves admins time is automatic notifications—the software sends emails and text messages to coaches and parents anytime a game or practice (and yes, scheduling practices is another area in which a schedule maker tool can help) is changed or updated.
How much time and effort does it take you to compile schedules for the season?